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Important Deadlines and Updates for Registered Training Organisations (RTOs)

Deadlines and updates for RTOs

ASQA has released significant updates regarding compliance requirements and deadlines for those involved in the Vocational Education and Training (VET) sector. This blog post aims to provide a comprehensive overview of these updates for Registered Training Organisations (RTOs) and other stakeholders.

Annual Declaration on Compliance (ADC)Submission Closes on 17 May 2023

The Annual Declaration on Compliance (ADC) is a mandatory requirement for all RTOs in Australia. This declaration is a formal statement of compliance with the Standards for Registered Training Organisations (RTOs) 2015, which sets out the minimum requirements for the quality assurance of your RTOs and your training products.

The ADC submission is open until 17 May 2023. ASQA has sent a unique web link to all CEOs of ASQA-regulated RTOs via email, which must be used to submit the declaration.

Who needs to submit the ADC?

All RTOs registered on or before 31 December 2022 must submit the ADC. However, if your RTO has been registered from 1 January 2023, you are exempt from submitting the ADC this year.

RTOs managed by the Queensland Curriculum and Assessment Authority (QCAA), no need to submit the ADC to ASQA. The QCAA has a separate submission process this year – contact QCAA for more information.

How to submit the ADC?

To complete the declaration, you must assess your training organisation’s compliance with the Standards. Although more than one person in your organisation can contribute to the online declaration, the final declaration must be completed by your CEO.

  • If your RTO CEO has not received the unique weblink from ASQA, you should take the following steps:
  • Check the spam/junk mail folder.
  • Check that the email address of your CEO contact is correctly listed on training.gov.au. If the address is incorrect, update the contact details at asqanet, and contact the ASQA Info Line.

If none of the above apply, contact ASQA and advise that the RTO has not received the email.

What happens if you don’t submit the ADC?

Failure to submit the ADC by the deadline will result in non-compliance with the RTO Standards. ASQA may take regulatory action against your RTO, which may include cancellation or suspension of registration.

It’s essential to complete the declaration accurately and within the submission deadline to ensure the compliance of your RTO and avoid any regulatory action.

Need more information?

ASQA’s webpage on the Annual Declaration on Compliance contains more information on the process, and ASQA’s team is available to help you through this process. If you have any questions, email your inquiry and contact number to enquiries@asqa.gov.au, and they will assist you as quickly as possible.

ESOS Compliance Deadline Approaching: Return to Face-to-Face Delivery Requirements

As of 30 June, Education Services for Overseas Students (ESOS)providers delivering courses to overseas students studying in Australia on a student visa must have returned to compliance with face-to-face delivery as a requirement in the National Code and the ELICOS Standards 2018. The reopening of international borders has made this necessary as overseas students can now travel to Australia for study.

Providers are expected to have made plans and started transitioning to comply with these requirements by 1 July. This involves assessing risks, planning for the implementation of face-to-face delivery requirements, and communicating with students about the return to compliance. Providers should also ensure that their delivery locations are updated and that their marketing and promotion of courses and education services are consistent with Australian Consumer Law.

The delivery of education to international students, including the unethical practices of third-party education agents, remains a regulatory priority for AQSA and a focus across the government. Providers who deliver Australian VET qualifications to international students must fulfill their legislative obligations under the ESOS Act and National Code, including avoiding misleading conduct when recruiting students or providing courses. They should also refrain from providing false or misleading information or guaranteeing a migration outcome in any marketing activities.

ASQA is actively engaged in Operation Inglenook with partner agencies and the Department of Home Affairs to commence compliance activities, surveillance, and monitoring activities. ASQA will take appropriate regulatory actions, including site visits, to prevent VET providers from facilitating non-genuine student enrolments and other unethical practices. ASQA is also contributing intelligence about regulated VET organisations to support a broader multi-agency response.

RTO Annual Registration Charge (ARC) Invoiced in July: Review Your Scope of Registration

RTOs in Australia should also be aware that the Annual Registration Charge (ARC) will be invoiced in July. The ARC is calculated using the total number of qualifications and courses on your RTO’s scope as of 1 July and the number of unique students enrolled in the previous calendar year. It’s important to note that superseded non-equivalent and deleted training products will still be included in ARC calculations if they remain on your RTO’s scope. Therefore, reviewing your RTO’s scope of registration now and removing any unnecessary training products is essential to avoid unexpected charges.

For more information about the ARC, visit the ASQA website.

For more updates on the VET industry, visit our blog page.

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