Say Goodbye to Manual Processes With eSkilled SMS Workflow Automation

Save Time and Money, While Simplifying Your Operations!

Achieving your business goals as an RTO is now possible with eSkilled’s comprehensive student management system (SMS) workflow automation.

This is how we do it.

Achieving your business goals as an RTO is now possible with eSkilled’s comprehensive student management system (SMS) workflow automation.

Managing student information can be a tedious and time-consuming task for your RTO. eSkilled’s RTO automation and workflow features offer a range of ways to streamline operations and improve the efficiency of your RTO processes.

Discover the eSkilled Difference: Automation and Workflow Features

Bulk Update Student Information

Make changes to multiple student records at once, saving time and improving efficiency!

Ideal for RTOs who: are still manually updating bulk student records.

What is it: eSkilled’s bulk student information feature is a revolutionary student management workflow automation solution enabling you to change multiple student records simultaneously.

Through eSkilled’s bulk update student information feature, you can:

Invoice Automation

Streamlines invoicing process to save you time and effort

Ideal for RTOs who: are seeking to streamline invoicing tasks to mitigate the risk of human errors.

What is it: eSkilled SMS offers a comprehensive solution for managing student information and automating administrative tasks, including invoice automation.

With invoice automation, you can:

Streamline your operations by automating invoice sending and storing them on the student or employer record for easy access.
Eliminate the need for manual processes and allow your staff to focus on higher-value tasks.
Reduce the risk of misplaced or lost invoices.
Ensure the automated process is less prone to errors for enhanced financial reporting and compliance accuracy.
Scale your operations without increasing headcount or resources, leading to more opportunities and revenue.
Improve overall productivity for more efficient use of staff time and resources

Automated Payment Plans

Hassle-free flexible payment processing automation

Ideal for RTOs who: need the flexibility to create customisable payment schedules based on various rules and criteria.

What is it: Streamline payment processes with eSkilled’s automated payment plans feature. Create flexible payment schedules for students or employers, automating invoicing and payment processing on due dates.

Here are some key benefits of this feature:

Customisable Payment Schedules: You can create flexible payment plans based on various rules, including enrolment, program start date, number of days, weeks, or months after the start date, after halfway through the program, program completion, and unit of competency start/end date.
Increased Efficiency: With automated payment plans, you no longer need to invoice students or employers and process payments manually, saving time and allowing your employees to focus on other essential tasks.
Improved Cash Flow: By automating payments, you can ensure receiving payments on time, improving cash flow and reducing the risk of late or non-payment.
Reduced Errors: Automated payments ensure accuracy in financial reporting and compliance with regulations.
Enhanced Student Experience: Automated payment plans provide a convenient and hassle-free payment experience for students, who can set up a payment plan and automatically process payments on due dates. This improves their experience with your RTO and enhances their overall satisfaction.

Automated Enrolment

Efficient student enrolment made easy

Ideal for RTOs who: have limited capacity to handle enrolments or are looking to scale their enrolment process.

What is it: Reduce administrative workload with customisable and user-friendly enrolment forms integrated on your website. Let students enter information and enrol in courses effortlessly, enabling your staff to focus on essential tasks.

With eSkilled’s automated enrolment feature, you can:

Customise enrolment forms to capture specific information from students, such as their personal details, course preferences, and payment information.
Eliminate manual data entry as eSkilled's SMS automatically stores information entered by students.
Save valuable time and effort your staff would otherwise spend on the manual enrolment process.
Reduce errors associated with manual data entry, lost records, and incorrect reporting.
Scale your operations without increasing headcount or allocating additional resources, facilitating growth and expansion.
Improve your student experience with a streamlined and efficient enrolment process.

Automated Training Plans

Timesaving and flexible training plans to boost your RTO

Effortlessly manage the arduous task of creating training plans with efficiency.

What is it: This student management system automation feature populates training plans with ready-built templates for every state in Australia, ensuring that RTOs comply with state-level requirements for training plans set out in the Australian Quality Training Framework.

How this feature can benefit your RTO:

Save time and effort with editable and customisable training plans that meet your RTOs’ and leaners’ needs.
Our RTO automation software automatically includes training plans in the enrolment wizard once the funded program specifies apprenticeships, traineeships, or school-based apprenticeships/traineeships.
Reduce the risk of errors by automatically populating training plan content from the student’s enrolment information, reducing unnecessary data entry and the risk of errors.
Training plans are easily accessible through the student’s profile.
Edit, print, or export training plans to PDF for easy access.

Automated Task Management

Streamlining Task Coordination Process for RTOs

Enhance efficiency and reduce the time-consuming and costly manual coordination required for each step of student enrolments, payments, and completions..

What is it: eSkilled’s student management system comes with automation for task management that allows you to:

Automatically create and assign tasks based on the student’s enrolment status with powerful system task workflows.
Assign tasks to individuals, groups, departments, or even third-party companies to ensure timely and accurate completion.
Manage the compliance process with an automated task checklist, easily tracking task progress using a Kanban-style drag-and-drop task management system.
Stay on top of your tasks with eSkilled’s system notifications feature, which notifies you of overdue and new tasks so you will never miss a deadline.
The Task Management Console allows managers and administrators to report on scheduled tasks across the entire system.
The My Tasks Dashboard will enable users to quickly and easily see dashboard reports of their individual and team task performance across open, in-progress, overdue, and completed tasks.

With eSkilled SMS’ integrated task management system, you can:

Ensure Peak Performance with eSkilled’s RTO Automation Software

Experience your RTO’s full potential with eSkilled! Schedule a personal walkthrough with our dedicated team to learn how our student management system workflow and automation features can transform your operations.

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