eSkilled introduces updates to its RTO Student Management System (SMS), aiming to enhance the efficiency and effectiveness of student data and operational management.
eSkilled’s RTO SMS Key Updates:
Updates to Student Fees and Allow Fees Creation during Enrolment
This feature enable more flexibility and customisation for setting and applying different tuition fees for different students, based on their needs and preferences. This can improve student satisfaction and retention, as well as reduce errors and disputes in billing and invoicing.
LMS Integration Triggers and Force Enrol to LMS
This RTO SMS feature allow administrators to control and manage student enrolment to LMS courses based on various conditions, such as language, literacy and numeracy (LLN) assessment, unit completion, or payment. This can ensure that students have timely and appropriate access to their courses, and that their progress and results are tracked and synchronised with the SMS. The Force Enrol option also allows administrators to override the default settings and enrol students manually, if needed.
Bulk Group Copy and Bulk Import of Companies
This feature save time and effort by allowing administrators to copy and import multiple groups and companies in one go, rather than doing it individually. This can streamline the workflow and reduce manual data entry and errors. This is especially useful for adding various entities, such as employers, agents, and host employers, that are involved in the student management process.
Search Groups using 3 Characters and Date Picker in Custom Fields
These features improve the system performance and data accuracy by requiring more specific and relevant criteria for searching and filtering groups, and by adding date picker fields to custom forms. This can enhance the data collection and retrieval capabilities of the SMS and make it easier for administrators to find and access the information they need.
Mark Multiple Invoices as Paid, and SMS and MYOB Integration
This feature simplifies and automates the financial management tasks by allowing administrators to update the paid status of multiple invoices at once, and by integrating the SMS with MYOB, a popular accounting software. This can enhance the productivity and data consistency of the SMS and ensure that the invoices are handled and synchronised correctly across platforms.
Customise your Currency setup and Mark Partial Student Attendance
These feature allow administrators to tailor the SMS to their specific training location and student attendance requirements, by customising the currency settings and by recording partial attendance and hours attended. This can accommodate diverse geographical and compliance needs and ensure that the SMS reflects the accurate and relevant data for each student and location.
LMS Activities Modal
This feature provides a consolidated view of the LMS activities and results within the RTO SMS, allowing administrators to monitor and assess student progress and performance more easily and effectively.
This can simplify the progress tracking and student performance assessment tasks and provide a holistic and integrated view of the student data.
Automation – Event Date Triggers and Automation – Minutes Period
This feature lets administrators set automations to trigger based on event dates and times, considering the event location’s state and time zone. This can enable personalised and timed communication and task management, such as sending reminders, notifications, or feedback to students and staff, based on different conditions and scenarios. This can improve student engagement and retention, as well as reduce manual work and errors.
Condition Based on Student Attendance
This feature allows administrators to trigger automation actions based on a student’s attendance status (present or absent) during scheduled events. This can automate communication based on student attendance, such as sending follow-up emails, alerts, or warnings to absent students, or acknowledging and rewarding their presence. This can enhance student engagement and participation and facilitate streamlined management of student attendance and compliance.
Other Enhancements
These features provide additional functionalities and improvements to the RTO SMS, such as previewing statement of attainment (SOA) information and email content and incorporating new dynamic tags in email templates. These features can help administrators to streamline administrative tasks, improve communication accuracy, and offer better insights into student performance. These enhancements are designed to optimise student management and administration within the SMS, empowering administrators with efficient tools for effective operations.
